Purpose/Background:            

STU #06 Field Trips indicates that “Christ the Redeemer Catholic Schools recognizes that learning experiences gained outside the school can complement and enhance classroom instruction”.  Appropriate steps need to be taken when planning for off-site field trips and extra-curricular student activities. 

Procedure: 

1. Review the following documents:
   1. Alberta Risk Managed Insurance Consortium (ARMIC) Approved and Prohibited list of activities. This list is available within Administrative Procedure STU # 06 Field Trips 
   2. Please review the following Administrative Procedures (if applicable)
      1. Administrative Procedure STU # 07 Illness/Injury Reporting 
      2. Administrative Procedure STU # 09 Student Transportation in Private Vehicles 
      3. Administrative Procedure GEN #13 Volunteer Guidelines
2. As mentioned in Administrative Procedure STU#06, please fill in the Risk Assessment (Planning Guide For Off-Site Activities Form) located on the MyCTR site under Learning. Forms should be submitted approximately two weeks prior to a trip (at minimum).
3. Once approval has been received from the school principal, an electronic informed consent form needs to be filled in and the activity must be listed on the school fee template (If applicable).

Please provide the Administrative Assistant with the full details and description of the trip (e.g. required supplies, locations, times etc.). 

1. Once the Administrative Assistant receives this information, they will attach the appropriate electronic informed consent form, fee and trip details to each student. Please note that informed consent forms correspond to the various green and amber activities listed within Administrative Procedure STU #06 Field Trips. These form(s), along with the details of the trip and fee (if applicable) will be entered into the School Cash Online system. The parent/guardian will then receive notification that the form must be completed and signed, and the fee paid (if applicable).

As long as the feature has been enabled, CTR staff have the opportunity to access the School Cash Express system which will allow staff members to monitor who has completed the informed consent forms and who have paid the fees. If this feature is not enabled, please contact the school’s Administrative Assistant.

Other: 

-To book transportation for an event/off-site activity, please contact the school’s Administrative Assistant. 

-If a Certificate of Insurance is required, please contact the school’s Administrative Assistant.

Planning Guide for Off-Site Activity Form