Teacher Guide for Booking Absences
For a full list and all details, please refer to the Collective Agreement. Below is a summary with numerical reference to the Collective Agreement of the most common and a guide on how to book them.
10. SICK LEAVE - Book through Atrieve
10.1. Sick leave benefits are sponsored by the Employer and will be granted with pay for the purpose of obtaining necessary medical or dental treatment or on account of injury, illness or disability to the extent hereinafter provided.
10.2. In the first year of employment with the Employer, the teacher shall be entitled to twenty (20) days of sick leave per year, with entitlement being granted on the first day of employment. Should sick leave exceed the number of days of sick leave entitlement, any salary adjustment required shall be made on the last cheque issued to the teacher for the current school year.
10.2.1. During the second and subsequent years of service, annual sick leave with full salary will be granted for the purpose of obtaining necessary medical or dental treatment, or because of accident, sickness, or disability for ninety (90) calendar days.
12. PRIVATE BUSINESS / GENERAL / PERSONAL LEAVES OF ABSENCE – Book through Atrieve after requesting through your Principal.
12.1. A teacher shall be granted a paid day of personal leave, for not more than one (1) day in any school year, except where circumstances put such leave in conflict with the interests of the school. A teacher shall submit a request to the superintendent or designate, through the teacher’s principal or supervisor with two (2) weeks notice where possible when they want to utilize a personal leave day. Without the permission of the Employer this personal leave day shall not be used to extend a holiday period or a long weekend, any Parent-Teacher Interview Days or during scheduled professional development days.
12.2. A teacher shall be granted one (1) day of personal leave with pay less the cost of a substitute per school year except where circumstances put such leave in conflict with the interests of the school. A teacher shall submit a request to the superintendent or designate with two (2) weeks notice where possible when they want to utilize a personal leave day. This personal leave day shall not be used to extend a holiday period or a long weekend, any Parent-Teacher Interview Days or during scheduled professional development days without approval of the superintendent.
12.3. Teachers will be allowed to carry over one (1) personal leave day. At no time shall teachers have access to more than three (3) days of personal leave in any one (1) year, with a maximum of two (2) days being full pay and one (1) day at the cost of substitute pay.
12.4. Teachers can only use two (2) days consecutively.
14. OTHER LEAVES
14.1. A temporary leave of absence with pay shall be granted whenever the teacher is absent, as follows:
14.1.1. Critical Illness and Death Leave - Book through Atrieve
14.1.1.1. Up to five (5) school days for the death, and five (5) school days for the critical illness, of a teacher’s spouse, son or daughter, parent, brother, sister, or parent of spouse upon completion of the necessary absence forms.
14.1.1.2. Up to three (3) days for the death of a grandparent, grandchild, son-in-law or daughter-in-law, aunt, uncle, nephew, niece, if warranted.
14.1.1.3. Up to one (1) school day for the death of grandparent of spouse, brother-in-law, sister-in-law, or other relative who is a member of the teacher’s household.
14.1.1.3.1. Upon ratification, up to three (3) school days for the death of grandparent of spouse, brother-in-law, sister-in-law, or other relative who is a member of the teacher’s household.
14.1.1.4. In the event of the death of relatives listed in clause 14.1.1.2, additional leave with pay may be granted for travel at the superintendent’s discretion.
14.1.1.5. Before payment is made under this article, the Employer may require a medical certificate stating that critical illness was the reason for the absence.
14.1.2. Convocation and Graduation Leave - Book through Atrieve
14.1.2.1. A teacher is entitled to a leave of absence with pay for one (1) day per school year for the teacher’s own convocation, or the convocation or grade 12 graduation, of the teacher’s spouse or child.
14.1.3. Leave for Child’s Arrival - Book through Atrieve
14.1.3.1. For not more than two (2) days, paternity leave shall be granted for the birth of the teacher’s own child to be used within one (1) week from the day of birth or within two (2) days from the date on which the mother or the child is released from hospital.
14.1.4. Jury Duty Leave - Book through Atrieve
14.1.4.1. For jury duty or any summons related thereto, the teacher shall remit to the Employer any jury stipend set by the Court or other body.
14.1.5. Court Appearance Leave - Book through Atrieve
14.1.5.1. To answer a subpoena or summons to attend as a witness in a court of law as a result of any action arising out of the teacher’s employment, or to attend any court proceeding as a witness in a cause other than the teachers own. In this instance the teacher shall remit to the Employer any witness fee set by the Court or other body.
14.2. Family Medical Leave - Book through Atrieve
14.2.2. A teacher, upon notification to the superintendent or designate, may use up to three (3) days of leave per school year, with pay, to care for the teacher’s sick child or other relative living in the teacher’s household, or the teacher’s parent, providing that the other spouse is incapacitated or not available.
14.3. Discretionary Leave – Application to Superintendent
14.3.1. Additional leaves of absence with or without pay and with or without benefits may be granted to teachers for reasons accepted by the superintendent of Schools.
14.3.2. A teacher may apply to the superintendent for an additional general leave for up to one (1) full school year. Such leave shall be without pay and without benefits and the duration shall be mutually agreed prior to commencement of such leave.
14.4. Deferred Salary Leave – Application to Superintendent
14.4.1. The Employer agrees to implement a deferred salary leave plan as approved by Revenue Canada and as attached as an appendix (Schedule "A") to the Collective Agreement and as available at the central office and at each school.
14.5. Scheduling of Appointments
14.5.1. Teachers will, where possible, schedule appointments with healthcare providers outside of classroom hours. If scheduling such appointments is not possible outside of classroom hours, teachers will attempt to limit their absences for appointments. Where possible, booking substitute teachers should be done in half (1/2) day increments.
14.6. Emergency Leave – Call Your Administrator due to the nature of this leave
14.6.1. Teacher may access a temporary leave of absence with pay less the cost of a substitute for not more than one (1) day per school year to attend an unexpected, severe, immediate, and dire incident. Emergency leave may not be accessed to attend to anticipated personal matters.